Observer wrote:
Richard C wrote:
fisherman wrote:
RTA 1988 s172 wrote:
(4) A person shall not be guilty of an offence by virtue of paragraph (a) of subsection (2) above if he shows that he did not know and could not with reasonable diligence have ascertained who the driver of the vehicle was.
(6) Where the alleged offender is a body corporate, or in Scotland a partnership or an unincorporated association, or the proceedings are brought against him by virtue of subsection (5) above or subsection (11) below, subsection (4) above shall not apply unless, in addition to the matters there mentioned, the alleged offender shows that no record was kept of the persons who drove the vehicle and that the failure to keep a record was reasonable.
Bold emphasis added by me.
The bit in bold means that, to estabish a defence under subsection(4) of inability to name despite reasonable diligence a company must prove that their failure to keep records was reasonable.
In other words there is an expectation that records will be kept.
Thank you fisherman...we are all well aware of this weasel-worded little piece of cowardly nastyness ....and the way the magistrates courts are earnestly guided to interpret it by the Clerks and the CPS.
In any properly drafted legislation imperatives are set and the will of Paliament is made clear. Here, knowing that corporate registered keepers could not be reasonably compelled to keep records for their vehicles not covered by other statutory requirements for record keeping, the law attempts to indirectly imply that records should be kept. yest the only purpose of such records is to enable the RK to defend himself aginst a S172 case where it would be entirely reasonable for him to be unable to name the driver.
That's a pejorative and unreasoned analysis . The language is capable of subjective interpretation but that's as it should be. Consider two examples:
(i) a substantial business which keeps a reasonably large number of 'pool' vehicles for use by staff. In such a case, normal, prudent business sense makes it likely that it will seek to control and record who has the keys for any vehicle at any time. In this case, it would be hard for the business to claim that records were not kept and that it was reasonable that they were not kept.
(ii) a small business which has one or two vehicles which are used interchangeably by a number of employees and without any pattern. In this case, it may well be reasonable to argue that detailed record-keeping is not justifed or reasonable.
Observer that is absolutely correct, it was meant to be pejorative. But as an unreasoned analysis it was not meant to be.
The questions to be asked are
1 What is the business benefit of keeping records?
Simply alluding to "good business practice" is not good enough. The size of the business is really irrelevant to the principal. Businesses keep records for statutory purposes and to provide data for financial analysis, no other reason. I would claim that it would be unreasonable to expect businesses to keep records for any other purposes. As I said, the implication that
not keeping records is somehow unreasonable and a great deal of work has been put in by the CPS and court system to build and maintain a fiction that businesses should keep records but not for the express purpose of defending agains a S172 charge.
2 What are the sanctions that can be imposed against those employees who forget, don't bother, or deliberately avoid filling in records?
I'd venture to suggest that the act of failing to fill in a company record cannot be treated more severely than filling in any other record; ie persistent offenders can be warned, then formally warned several more times before being dismissed without near certain risk of an Industrial tribunal unfair dismissal case being taken against the employer. Yet each of those failures could result in an NIP that the employer cannot be sure of defending himself against. And as mentioned here if the employer is a partnership or sole trader the courts especially here in Wales will seek to award points as well as a fine.
oops pejorative (sp)!